Contract Type: Employee, full remote, Estonia, Latvia, Lithuania, or Poland based

Why we’re hiring

At Art & Pollo OÜ, we’re more than just a business—we’re builders of value, collaboration, and innovation. As we navigate dynamic growth and an increasingly complex business landscape, we’re looking for someone who thrives at the intersection of numbers and operations.

This role is ideal for a versatile professional who can manage our accounting needs while providing administrative support to the founders. You’ll play a pivotal role in ensuring compliance, optimizing processes, and enabling smooth operations so we can focus on creating and delivering value.

Your mission

1. Financial management

• Prepare and manage monthly and annual financial reports with accuracy.
• Handle VAT declarations (including OSS/VD) and ensure tax compliance across multiple jurisdictions.
• Collaborate with external services (like Taxually) to submit timely declarations and manage related reporting.
• Monitor and optimize budgets, forecasts, and financial planning.

2. Administrative coordination

• Manage administrative communications, responding promptly to inquiries and essential updates.
• Assist the founders with daily organizational tasks, ensuring efficient operations.
• Organize, digitize, and maintain company records with precision and confidentiality.

3. Compliance & operations

• Collaborate with regulatory bodies to ensure compliance with Estonian laws and EU accounting standards.
• Support external audits and other regulatory reviews, providing necessary documentation.
• Proactively identify and address administrative and compliance issues to prevent disruptions.

4. Founder support

• Provide direct administrative assistance to the founders for personal and professional matters.
• Assist with ad hoc projects and events, managing tasks with flexibility and accountability.

Your profile

Experience & Skills:

• At least 3 years of experience in accounting and/or administrative roles, preferably in a cross-border business environment.
• Strong knowledge of VAT processes, EU compliance standards, and financial reporting tools.
• Exceptional organizational and multitasking skills, with the ability to manage competing priorities.
• Proficiency in using accounting and reporting software (e.g., Xero, QuickBooks, or similar).

Languages:

• Fluent in English
• Estonian (at least profressional level)

Attributes:

• Detail-oriented and highly organized, with a proactive approach to problem-solving.
• Collaborative and adaptable, capable of working closely with founders and external teams.
• Committed to building streamlined processes and ensuring compliance.
• Open to learning and growing in a fast-paced, entrepreneurial environment.

Contract details

Compensation:

• Gross monthly salary: €2,500 - €3,400
• 4-month probation period at a competitive rate (to be negotiated)
• 6 weeks of paid vacation annually

Work schedule:

• 40 hours per week, fully flexible. You manage your own time—whether you prefer working longer on some days and less on others, taking breaks when needed, or adjusting for personal matters or last-minute emergencies.
• We don’t track hours; we track results. As long as deadlines are met, priorities are handled efficiently, and important tasks are completed, you have full autonomy over your schedule.
• You can work from anywhere in the world. However, occasional travel to Tallinn may be required for key meetings or strategic discussions, as determined by the management team.

Why join Art & Pollo OÜ?

• Empowerment: Take ownership of a hybrid role that combines accounting precision with operational versatility.
• Dynamic environment: Work closely with visionary founders in a collaborative and supportive setting.
• Flexibility: Enjoy the benefits of remote work with the opportunity to make a meaningful impact.
• Growth potential: Expand your skills and career with a company on the rise in a global marketplace.

How to apply

We’re looking for a candidate who brings precision, passion, and a desire to make an impact.

1️⃣ Your resume: Share your experience and highlight relevant achievements, share your linkedin profile (the link towards it NOT your name)

2️⃣ Your Approach: In a brief video or voice note (max 5 minutes), explain:

• Why you’re interested in this hybrid role at Art & Pollo OÜ.
• How your unique skills will contribute to our success.

You can also send us a text verion of it.

3️⃣ References: Provide at least 1 professional reference, including a contact e-mail address.

Applications should be sent to hr(at)tossit.game .

We look forward to seeing how you can help us grow and thrive!